For agencys
Hoursmith for agencies who actually bill by the hour.
Agency runs on Hoursmith if you bill clients by tracked time and want a flat-fee, your-Stripe, your-domain stack that doesn't punish you for hiring. Studio covers up to 10 members at $15/mo annual; Agency covers up to 25 at $31/mo annual and adds advanced reporting + audit log + guided onboarding.
Free for solo freelancers · No credit card required
The pain we hear most
Per-seat pricing makes growth painful
Hiring a contractor for a 6-week project shouldn't permanently raise your tooling bill. Most billing tools charge per active member; Hoursmith doesn't — the only difference between hiring 5 and hiring 9 is whether you're on Studio or Agency.
Members shouldn't see client rates or invoice totals
Your billable rate is org-private — between you and the client. Hoursmith server-strips money columns from Member payloads. The Rate and Amount fields don't render for Members because they aren't in the response.
Projects need per-member access
A team member working only on one client shouldn't see the rest of the workspace. Hoursmith's project-member scoping (Stage 2 enforcement) limits Members to projects they're explicitly enrolled on — fail-closed, integration-tested.
Approving and consolidating invoices across team members
Five members tracked time on one client's three projects this month. You want one invoice grouping by project, rounded to 15-min units, all rates correct. That's the default Hoursmith flow — no copy/paste, no spreadsheet.
Compliance + audit needs
Agency adds a full activity & audit log of every workspace mutation — who-did-what-when. Useful for client audits, internal reviews, and incident forensics.
Where Hoursmith fits
Flat-fee, hire freely
Studio is $15/mo annual (up to 10 members) and Agency is $31/mo annual (up to 25). Adding member 8 doesn't change the price. Members-no-money UI gating means contractors can track time without seeing your rates.
Project-level Member access
Members only see projects they're enrolled on. Auto-add on assignment, escalation guard (Owner/Admin only). Hard 403 on direct access to a project they're not on.
Reports + CSV export
Studio adds the /reports page with filter / group / export. Agency adds advanced reporting (per-member utilization, lifetime value).
Audit log
Agency plan ships a complete activity log of every workspace mutation. Filterable, exportable.
Client portal + per-client branding
Studio+ unlocks the passwordless magic-link portal scoped per-client. The header shows your org name and logo — clients see your brand.
Per-org isolation, structurally
Every query goes through forOrg(orgId) via a Prisma extension; missing scope is impossible by construction. An integration test suite actively tries to cross orgs and every attempt returns 0 rows.
Common questions
How does flat-fee work when we hit 26 members?
You'd email us — teams over 25 are usually a Custom plan with negotiated pricing. We haven't published an Enterprise tier because we want to talk to those teams first; the right shape is rarely the obvious one.
Can different members have different rates on different projects?
No — Hoursmith uses per-project rates (the same rate applies to every member on that project). Most agencies bill 'this project at $X/hr' rather than 'Person Y is $X, Person Z is $W on the same project,' and the simpler model holds up cleanly. If per-member-per-project rates are a hard requirement, we're probably not the right tool.
How does role-based access work?
Owners can do everything. Admins are full-access except seat-adding invites (Owner-only) and ownership transfer. Members can track their own time and see projects they're enrolled on; never see money on payloads they don't need it on.
What's in the Agency plan that Studio doesn't have?
Member cap (25 vs 10), advanced reporting (utilization + lifetime value + week-over-week trends), activity & audit log, priority support, guided onboarding. Same everything else.
Related
Start free. Upgrade when you grow.
Free for solo freelancers, $15/mo annual for studios up to 10, $31/mo annual for agencies up to 25. No card to try it.
Free for solo freelancers · No credit card · Cancel any time