For agencies
Hoursmith for agencies who actually bill by the hour.
Agency runs on Hoursmith if you bill clients by tracked time and want a flat-fee, your-Stripe, your-domain stack that doesn't punish you for hiring. Studio covers up to 10 members at $4.08/mo annual; Agency covers up to 25 at $8.33/mo annual and adds advanced reporting + audit log + guided onboarding.
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The pain we hear most
Per-seat pricing makes growth painful
Hiring a contractor for a 6-week project shouldn't permanently raise your tooling bill. Most billing tools charge per active member; Hoursmith doesn't — the only difference between hiring 5 and hiring 9 is whether you're on Studio or Agency.
Members shouldn't see client rates or invoice totals
Your billable rate is org-private — between you and the client. Hoursmith server-strips money columns from Member payloads. The Rate and Amount fields don't render for Members because they aren't in the response.
Projects need per-member access
A team member working only on one client shouldn't see the rest of the workspace. Hoursmith's project-member scoping (Stage 2 enforcement) limits Members to projects they're explicitly enrolled on — fail-closed, integration-tested.
Approving and consolidating invoices across team members
Five members tracked time on one client's three projects this month. You want one invoice grouping by project, rounded to 15-min units, all rates correct. That's the default Hoursmith flow — no copy/paste, no spreadsheet.
Compliance + audit needs
Agency adds a full activity & audit log of every workspace mutation — who-did-what-when. Useful for client audits, internal reviews, and incident forensics.
Where Hoursmith fits
Flat-fee, hire freely
Studio is $4.08/mo annual (up to 10 members) and Agency is $8.33/mo annual (up to 25). Adding member 8 doesn't change the price. Members-no-money UI gating means contractors can track time without seeing your rates.
Project-level Member access
Members only see projects they're enrolled on. Auto-add on assignment, escalation guard (Owner/Admin only). Hard 403 on direct access to a project they're not on.
Reports + Time CSV/PDF export
Studio adds four /reports tabs: Time, Revenue, Projects, and Uninvoiced. Time has filters, grouping, and CSV/PDF export; Agency adds advanced reporting such as per-member billability.
Recurring invoice operations
Managers can run recurring billing without workspace-billing access: schedule manual-fee, usage, or hybrid invoices; review projections and history; edit one or future occurrences; and pause, skip, resume, end, or clone a series. Guarded auto-send emails invoices but never charges a client automatically.
Audit log
Agency plan ships a complete activity log of every workspace mutation. Filterable, exportable.
Client portal + per-client branding
Studio+ unlocks the passwordless magic-link portal scoped per-client. The header shows your org name and logo — clients see your brand.
Per-org isolation, structurally
Every query goes through forOrg(orgId) via a Prisma extension; missing scope is impossible by construction. An integration test suite actively tries to cross orgs and every attempt returns 0 rows.
Tasks stay connected to the bill
Plan client work on a global or per-project Kanban board, switch to a compact list, and keep multiple assignees, dates, priority, estimate, tags, checklist, comments, mentions, and files on the task. Start the timer there, add billable expenses to the client, then carry eligible time, fixed fees, expenses, and custom lines into the invoice.
Best fit
Service teams that want lightweight coordination and billing context in one web workflow.
Not designed for
Custom task columns, recurring tasks, Gantt charts, dependencies, resource planning, CRM, accounting, proposals, contracts, or native mobile apps.
Common questions
How does flat-fee work when we hit 26 members?
You'd email us — teams over 25 are usually a Custom plan with negotiated pricing. We haven't published an Enterprise tier because we want to talk to those teams first; the right shape is rarely the obvious one.
Can different members have different rates on different projects?
No — Hoursmith uses per-project rates (the same rate applies to every member on that project). Most agencies bill 'this project at $X/hr' rather than 'Person Y is $X, Person Z is $W on the same project,' and the simpler model holds up cleanly. If per-member-per-project rates are a hard requirement, we're probably not the right tool.
How does role-based access work?
Owners can do everything. Admins are full-access except seat-adding invites (Owner-only) and ownership transfer. Members can track their own time and see projects they're enrolled on; never see money on payloads they don't need it on.
What's in the Agency plan that Studio doesn't have?
Member cap (25 vs 10), advanced reporting (utilization + lifetime value + week-over-week trends), activity & audit log, priority support, guided onboarding. Same everything else.
Related
Start free. Upgrade when you grow.
Free for solo freelancers, $4.08/mo annual for studios up to 10, $8.33/mo annual for agencies up to 25. No card to try it.
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