Feature
Give collaborators the access they need—and no more.
Hoursmith is designed for small service teams that mix owners, managers, employees, and contractors. Workspace roles and project membership keep work discoverable to the right people while money fields stay server-side for authorized roles.
Plans: Free · Studio · Agency
Free for solo freelancers · No credit card required
At a glance
| Workspace roles | Owner, Admin, Manager, and Member |
|---|---|
| Project scope | Member access is limited to projects they are explicitly added to |
| Money-blind role | Member responses omit rates, amounts, profitability, expenses, invoices, and money reports |
| Team capacity | Free up to 3 members; Studio up to 10; Agency up to 25 |
| Enforcement | Server-side permission and organization scoping; not a visual-only hide |
What's in it
Roles match small-team responsibilities
Owners control the workspace; Admins handle most operations; Managers work across delivery and client work; Members track their own time and collaborate inside accessible projects.
Project-scoped Member access
A Member sees projects they have been added to. Those project boundaries also constrain task, time, picker, notification, and mention behavior.
Money removed at the response boundary
Member-role payloads omit rates, budgets, amounts, invoices, expenses, client billing fields, profitability, and revenue—not merely hide them with CSS.
Contractor-friendly without a contractor fiction
Use the Member role for contractors who need tasks and time but should not see financial data. Hoursmith does not claim a separate enterprise contractor-policy engine.
Assignment cannot become privilege escalation
Project membership and assignment changes are validated server-side; a Member cannot pull an unrelated collaborator into a project they should not access.
Organization isolation remains the outer boundary
Every scoped query is tied to the active workspace, and cross-workspace IDs are rejected rather than trusted from the URL or client.
How it works
- 01
1. Invite the collaborator
Choose the workspace role that matches their responsibility.
- 02
2. Add Members to specific projects
Keep contractor and employee access limited to the engagements they actually work on.
- 03
3. Let them manage tasks and time
They collaborate within the project while financial and unrelated client data stay out of reach.
- 04
4. Remove access without losing history
Removing a collaborator ends access while their historical time remains attached to the project and invoices.
What Hoursmith is not
Hoursmith does not claim enterprise RBAC, SAML, SCIM, custom permission policies, field-level policy builders, or security certifications that are not documented.
Common questions
Can a contractor track time without seeing rates?
Yes. Add the contractor as a Member and to the relevant projects. Member responses omit financial fields server-side.
Can Members see every project?
No. Members are limited to projects they are explicitly added to; Owners and Admins retain workspace-wide visibility.
Does removing someone delete their time?
No. Their access ends, but historical time and invoice records remain intact.
Related
Try it free, in two minutes.
Create an account, set up your first client, and log an hour. The invoice will already be on the way to building itself.
Free for solo freelancers · No credit card · Cancel any time