Feature
Track project time that is ready to invoice.
Every time entry stays attached to the client, project, task, person, date, notes, and billing policy that produced it. That context makes the jump from delivery work to a client invoice shorter and safer.
Plans: Free · Studio · Agency
Free for solo freelancers · No credit card required
At a glance
| Capture | Server-side live timer and manual entry |
|---|---|
| Project models | Hourly, fixed-fee, and non-billable |
| Context | Client, project, optional task, member, date, time range, note, and billability |
| Reporting | Timesheets on every plan; CSV/PDF reports on Studio and Agency |
| Invoice handoff | Eligible hourly entries can be selected into a draft and lock when the invoice is sent |
What's in it
Timer where the work happens
Start from the global timer, a project, or a task. The timer is anchored on the server, survives refreshes and device changes, and enforces one running timer per person.
Manual time without format friction
Enter durations such as 45m, 1.5h, 1:30, or 1h 30m. Optional start and end times preserve the actual work window when that detail matters.
Billability follows the project
Hourly projects can mix billable and non-billable entries. Fixed-fee and internal projects keep delivery time non-billable by time so it cannot leak into an hourly invoice pull.
Estimates beside actual time
Task estimates and tracked totals appear together on task rows and project views, making scope drift visible without pretending to be resource-planning software.
Team visibility with role boundaries
Owners and Admins can review team time; Members work only in accessible projects and receive no client rates or amount fields.
Locked after billing
Once an entry belongs to a sent invoice it cannot be edited or deleted. The client-facing snapshot and the source record remain consistent.
How it works
- 01
1. Set the project model
Choose hourly, fixed-fee, or non-billable so Hoursmith knows how tracked effort should behave.
- 02
2. Track on the project or task
Run the timer during work or add the duration later with the correct date and note.
- 03
3. Review the timesheet
Filter by client, project, member, task, date, or billable status and correct eligible entries before billing.
- 04
4. Pull eligible hourly work into an invoice
The invoice builder shows un-invoiced hourly entries; select only the work that belongs in this billing cycle.
What Hoursmith is not
Hoursmith does not include automatic background tracking, idle detection, screenshot monitoring, formal time approvals, or workforce surveillance.
Common questions
Can I add time manually?
Yes. Manual entry supports flexible duration formats plus optional start and end times.
Can fixed-fee project time appear as hourly charges?
No. Fixed-fee and non-billable projects force tracked delivery time to non-billable; the fixed contract value is invoiced separately.
Does Hoursmith have time approvals?
No. Owners and Admins can review and edit eligible team time, but there is no formal submit-and-approve workflow.
Related
Try it free, in two minutes.
Create an account, set up your first client, and log an hour. The invoice will already be on the way to building itself.
Free for solo freelancers · No credit card · Cancel any time