Projects, tasks, time and invoices—one clean workflow.

Yes — Free is free forever for solo freelancers. Unlimited clients, projects, and time tracking, plus up to five invoices a month. No card, no trial clock.

On paid plans, yes. Connect your own SMTP server, Amazon SES, or Resend and invoices go out from your domain. On Free, they send through Hoursmith's built-in sender.

Yes. Managers, Admins, and Owners on Studio or Agency can schedule repeatable manual fees, eligible unbilled hourly time and expenses, or a hybrid. Each occurrence can become a normal Draft for review or be emailed with guarded auto-send; variable and hybrid auto-send require a grand-total ceiling. Hoursmith sends the invoice and its payment link but never charges the client automatically.

Yes — on Studio and above, clients can pay sent invoices with a balance due via Stripe Connect. The money lands in your own Stripe account (we never hold or route your funds), the invoice automatically marks itself paid, and your client gets an emailed payment receipt. You control which methods each invoice offers — card plus any number of bank-transfer or custom methods (cheque, Wise, UPI…) — and can optionally add a processing fee to any method, percentage or flat, that the client pays on top (the invoice total never changes; the fee is always disclosed before they pay — charged automatically at card checkout, or added by the client when they pay a bank/custom method off-platform). Partial payments work, and Owners/Admins can record offline payments while an invoice is sent. On Free you still get sent-invoice share links, manual payment methods, and view tracking — just not card payments.

Your data is isolated per workspace, and it stays yours: export your clients, projects, and tracked time to CSV whenever you want, and delete your account — and everything in it — at any time.

Yes. Hoursmith is responsive and installs as a PWA on your phone. An already-open timer can queue offline actions for acknowledged sync when you reconnect. Opening workspace pages or checking balances requires internet; private workspace pages are not cached for offline reuse.

Yes — one 14-day trial per workspace, with no card required, shared across Studio and Agency. Switching plans or billing intervals keeps the original trial end date; canceling or returning later does not restart it. After the trial, choose a paid subscription to continue with paid features. Your existing data is kept if you return to Free.

Owners and Admins can manage billing in settings. Paid-plan changes use Stripe's confirmation screen to show any proration before you agree. Cancellation takes effect at the end of the current billing period, or at the trial end for a trial. You can resume a scheduled cancellation before the subscription ends; after it ends, choose a new paid subscription.

Studio is $4.08/month billed annually for up to 10 members. Agency starts at $8.33/month billed annually for 25 seats; each additional Agency quantity adds another 25 seats at the same quantity price. Adding members within your purchased capacity does not change the bill.

After activating a paid Agency subscription, an Owner or Admin can choose more quantities in Billing. Two quantities provide 50 seats; three provide 75. Stripe shows the immediate prorated charge before an increase is confirmed. You can also reduce quantities when your active members and valid pending invitations fit; Stripe shows the prorated billing credit before confirmation. Reducing quantities does not automatically refund your card.

Yes — Hoursmith lets you create as many workspaces as you need on every plan, including Free. Each workspace is its own organization with its own clients, projects, invoices, and team, and each one bills independently. You can switch between them from the workspace menu in the top-left of the app.

Yes. A fixed-fee project has its own contract balance: choose it in the invoice builder and allocate all or part of what remains. Draft invoices reserve that amount, while sent and paid invoices count it as invoiced. You can also add custom lines and billable expenses; 15-minute rounding applies only to hourly time.

Yes, on Agency. Owners and Admins can set private dated hourly pay rates or project, weekly and monthly fixed-pay agreements, review tracked work into member-to-agency internal bills, add custom bill lines, and record partial or full payments made elsewhere. Group bill items by project, task, or time entry and approve a reviewed bill while recording its payment. Choose the actual payment currency and explicitly settle the full balance or part of it at your agreed rate. Track approved amounts due, previous payments and estimates awaiting review. PDFs and CSV exports preserve accounting records; team profitability compares attributed client revenue with team costs, including historical hourly invoices whose billed time and frozen prices reconcile. Sources needing allocation are flagged for review. You can also review and email an approved, fully unpaid bill with one selected receiving method to recipients you choose. Hoursmith records payments; it does not transfer money or run payroll.

Yes, on Agency. Owners and Admins can open Reports → Cash flow, choose dates and a currency, and see money received after refunds, team payments, expenses and money left. We use the expense date as the date you paid, and include both billable and nonbillable expenses. Monthly totals and a transaction list let you check each amount. Each currency stays separate. This covers only the activity you record in Hoursmith, so it isn't your bank balance or accounting profit. Added payment fees are excluded, and processing fees are not deducted. Older payments or refunds without a confirmed date are flagged and left out of dated totals.

Yes, on Agency. An Owner or Admin can choose one receiving method for an approved, fully unpaid bill, enter a destination such as their Wise or Airwallex bill inbox, and review the recipients, email and PDF before explicitly sending. Saved destinations are optional and you enter their addresses. Delivery history retains the exact attachment. Sending a bill does not send money or mark it paid; if delivery is uncertain, check the destination inbox before deliberately sending again.

Yes, on Agency. An Owner or Admin can explicitly select priced nonbillable or internal time in a separate bill-review section. These entries start unchecked, and the review shows selected tracked hours alongside the amount. Default payable-work estimates and bulk drafts remain unchanged. Paying this work does not make it billable to clients; approved team cost is counted once.

No. Payouts, rates, internal bills, payment history, team profitability and Cash flow are private to workspace Owners and Admins. Managers and Members do not see these reports or the Payouts module. An Owner or Admin can deliberately forward a reviewed unpaid bill attachment to chosen recipients without granting application access. An Owner or Admin can optionally email a payment confirmation containing only its amount, currency, date and reference, with no internal bill or history links.

Yes — on every plan. Log an expense against a client with a category and up to 10 receipt files, mark it billable, and pull it onto an invoice in a click; billed expenses appear under their own Expenses group and can never be double-billed. You can attach the receipts to the invoice as supporting documents, alongside an auto-generated, client-safe timesheet.